So, you’ve done all your research, you’ve worked out your budget, and now you have found your perfect rental property, so what happens next?

Below we’ve detailed the procedure from filling in your application, right up until your end of tenancy.

Once you’ve viewed your perfect rental property with us and expressed your interest, anyone over 18 who would be moving in to the property has completed an individual reference application form, provided 2 forms of ID (one must be photographic) & 2 forms of proof of address. All applicants have also shown that they have a right to rent in the Uk and the landlord is happy to move forward with your application.

You will then be asked to place a refundable holding deposit down against the property (equivalent of one weeks rent).
If at any time during that extended period you decide not to proceed with the tenancy, then your holding deposit will be retained by our firm. By the same token, if during that period you unreasonably delay in responding to any reasonable request made by our firm, and if it turns out that you or any other person connected with your application (such as a Guarantor) have provided us with false or misleading information as part of your tenancy application or if you fail any of the checks which the Landlord is required to undertake under the Immigration Act 2014, then again your holding deposit will not be returned.
Once we have your holding deposit, your application will then be submitted to Home let referencing who will process your tenancy application.
Current legislation stipulates that the necessary paperwork should be completed within 15 days or such longer period as might be agreed.
It is always a good idea to notify your employer and current landlord, in advance that Home let will be contacting them to confirm that the information which you have provided, this helps speeds up the application.
Subject to referencing, you may need a Guarantor. To determine the eligibility of a guarantor they would need to be earning 36 x the monthly rental amount. Each guarantor would also have to complete an application form and be put forward for referencing before a tenancy can be considered. Any guarantor will take legal and financial responsibility for the rent and or damages on your behalf and should take careful consideration before agreeing to stand as a guarantor.

WC Dawson & Son work hard to ensure your tenancy is set up in the right way. Our fee schedule explains the fees we charge to tenants.
Once all references have come back as satisfactory, we will then set a date for your move in, you will attend our office to go through and sign all legal documents in relation to your new tenancy, including your Assured Shorthold Tenancy agreement (AST) professional inventory and details of where your deposit will be held and how it is protected with an approved scheme.
Prior to your sign up, the move in pack will be emailed to you so you will have the opportunity to read through it in your own time and ask any questions you may have.
Initial tenancy periods are usually 6 or 12 months by agreement, after which the tenancy may be extended on a monthly basis or renewed for another agreed fixed term.
At the sign-up appointment, you will be required to pay any remaining monies owing, which is usually one months rent in advance plus your deposit (usually one months rent) minus the holding fee which you would have already paid (subject to satisfactory referencing within the agreed time frame).

A tenancy deposit is taken as protection for your landlord against breaches of your agreement such as damages, unpaid utility bills etc.
A deposit will usually be one months rent, however some landlords can take up to 5 weeks rent as a deposit.
Deposits must be protected with one of 3 government backed deposit protection schemes; they are as follows;
Deposit Protection Service, My Deposits, Tenancy Deposit Scheme.
Your deposit will be protected with your agents or landlords chosen deposit scheme within 30 days of them receiving it.
Your deposit is protected for the duration of your tenancy with the same landlord.
The deposit will be returned on the following conditions; The terms of the tenancy are met, there is no damage done to the property and/or its contents, the rent and bills are paid in full.

Both landlords and tenants have legal responsibilities to one another during the tenancy. Please see your AST for clarification and to understand what to expect.

Due to the terms of the agreement, you are contracted to remain at the property until the end of the period stated in the agreement. Should you decide to leave the property, either at the end of the fixed term contract, or after the fixed term contract has come to an end, you must provide the landlord with a minimum of one months’ notice in writing.
Please note : Should you wish to vacate the property before the fixed term contract period has ended you must seek permission from your landlord, and you will be liable for all rent payments due until the end of the contracted period, or until we are able to find a replacement tenant. You will also be responsible for the landlords re-letting fee for the new tenancy.

A Mutually suitable date will be agreed to meet at the property and go through the original inventory, take closing meter readings and for you to hand over all keys to the property.
Prior to the move out appointment, we advise that the property is cleaned throughout to a tenantable state, to include floor coverings, windows, walls and furniture (if applicable). All of your personal belongings are removed, the garden has been cleaned, all rubbish removed, and the property has been left in the same condition as it was at the start of your tenancy minus fair wear & tear.
Finally ensure that all rent and utilities have been paid in full.

If the landlord is satisfied with the condition in which the property has been left, the deposit will be returned in full via the landlords chosen deposit scheme.
Should there be a dispute and a mutually suitable resolve cannot be found, the dispute will be dealt with by the deposit schemes dispute resolution service.
Both parties will be given the opportunity to submit their evidence to support their claim.